AI Operating Systems for training businesses # Stop losing your week to admin An AI system that runs the busywork of your training business, so your week goes back to your clients. [Book a call](https://thijskleijn.com/#book) [See it running ↓](https://thijskleijn.com/#system) No lock-in, no new software to learn. It runs in your accounts. You keep the keys. ## The week you have. The week you *want*. You started this to teach. To train people, build courses, run programs that change how someone works. Then the admin moved in. The week you have Everything lands on you. **~40%** of your week lost to admin None of it needs to be you. All of it still lands on you. The week you want the system runs the admin you teach **~5%** of your week left on admin Same business. Same clients. A system doing the rest. Most trainers and coaches lose a third to half of every week to admin. Your exact split will differ; the shape won’t. ## What you can expect. A few of the things it does for training businesses. Pick the one that sounds like you. “I can’t find new clients.” Who needs training right now “Writing it up never happens.” Guides in your style “My proposals are slow.” Proposals in your buyer’s words “I never follow up with past clients.” Past clients, ranked “Things slip through.” A morning brief “It’s something else.” Then we start there ### Who in your market needs training right now. With the public reason, and the person to talk to. A private page · example ![A list page of companies that look ready for training, each with the job post that shows why and the person to approach](https://thijskleijn.com/img/expect/signals.webp) ### Guides and course material in your style. Made from what you’ve already written and said. A branded page and PDF · example ![The cover of a short guide titled Why your feedback isn't landing, in a trainer's own colours](https://thijskleijn.com/img/expect/guide.webp) ### A proposal in your buyer’s words. Drafted from the call, in your format. A PDF · example ![The cover of a proposal titled A system that follows up so you can keep training](https://thijskleijn.com/img/expect/proposal.webp) ### Your past clients, ranked. Who is due and why now, with a draft for each. Nothing gets sent without you. A Google Sheet · example ![A spreadsheet of past clients ranked by how overdue they are, with the reason to get in touch](https://thijskleijn.com/img/expect/sheet.webp) ### A morning brief in your inbox. What’s waiting today across mail, calendar and invoices. Your inbox, every morning · example ![A morning email listing today's sessions, clients waiting for a reply with drafts ready, and open invoices](https://thijskleijn.com/img/expect/brief.webp) ### Something else costing you? These are examples, not a menu. On our first call we name what costs you most, and that is what I build first, on the same foundation. Then that’s where we *start.* ## Here’s what happens, and when. From the first call to a system that runs every week, and keeps getting better at your business. 1. The first call: Your bottleneck, named. The first build, agreed. 2. Week one: Your business, written down. First capability live. 3. Month one: Running every week. Your first report. 4. Month two: Second capability live. First count against the start. 5. Month three: What changed, side by side. Next quarter, planned. 6. Year one: A year of your business, in one system. Most firms are still trying tools. **Trying tools stays flat. A system built on your business compounds.** The shape, not a measurement. ### What I need from you One recorded hour Your past material A short check-in Your OK before it goes out ## So what is an AI Operating System? Most AI tools are like a new hire on their first day, every day. They don’t know your business. You explain everything from scratch, and you get generic work back. An AI Operating System starts at the other end. 01 Your business First, we write your business down in one place an AI can actually use: What you offer Who you serve How you talk How you work 02 The foundation **That’s the foundation.** Written once. Used by everything that comes next. 03 Capabilities Then we add capabilities on top, one at a time. Follow-ups that sound like you. Proposals in your format. Course material in your style. Each new capability gets faster to build, because the foundation already exists. 04 The system runs **The system grows ring by ring around your business.** And it keeps running while you teach. ## What we build together 1. **I do the building.** You don’t touch the technical side. I build the system out, connect your tools, and keep it running. 2. **We start where it pays off.** Your first win earns its keep fast: reviving quiet clients, faster proposals, content that ships. I pick the starting point with you, from what you already have. 3. **It runs, you stay in the loop.** The system does the work and I keep it tuned, one small tested step at a time. You get short updates on what changed, and you judge the results. No new skill to master. 4. **You keep the keys.** Your files, your accounts, your rules. If I vanished tomorrow, it keeps running and you’re never stuck. ![Thijs Kleijn](https://thijskleijn.com/img/inline-63f60ba0b2.jpg) ## An AI expert on your team. Not software to learn. Not a course to finish. A specialist who builds the system around your business and makes the technical calls, so the technical side never becomes your job. Most AI projects die the same way: someone builds a clever thing, hands over a login, and leaves. Three weeks later nobody opens it. So I work by three rules, and make one promise. - **Built with you**, on your real work, not a template. - **Run for you**, in small tested steps, with short updates so you always see what changed. - **Owned by you**, in your accounts and under your name. Yours the way your client list is yours. **The promise:** I don’t hand over a login and walk away. As AI keeps moving, keeping your system ahead of it stays my job. ## Let’s be honest about fit. A system like this earns its keep for some businesses and not others, whether you run things on your own or lead a small team. Here’s the honest version I’d give you on a call, so you may as well know it now. ### ✓ This is for you if - You teach, coach or train, and the admin around it eats time you or your team would rather spend with clients. - The same tasks repeat every week: follow-ups, proposals, invoices, content. - You want to own the system, not rent another subscription you have to babysit. - You’d rather have one expert handle the technical side than piece it together from tutorials. ### × It’s not for you if - You’re looking for a one-off tool or a quick prompt, not a system built around your business. - Your work is mostly one-of-a-kind, with little that repeats week to week. - You want everything automated at once. I work in small tested steps: the first win first, then the next. - You need it live tomorrow. Doing this properly takes a little time. Start here ## How we start working together Before you train a team, you find out what they need. I work the same way, so it starts with a conversation. 1. **A first call.** We talk about your business, where your time goes and what you would like to change. 2. **A proposal, if it fits.** I put in writing what I would build first, what it involves and what it costs. 3. **I build it and keep it running.** You see it working before anything reaches your clients, and from there we add to it one step at a time. [Book a call](https://cal.com/meet-thijs/30min) 30 minutes, no obligation. Thijs Kleijn [Back to top](https://thijskleijn.com/#top)[About](https://thijskleijn.com/about)[Contact](https://thijskleijn.com/contact)[Privacy](https://thijskleijn.com/privacy) © 2026 Thijs Kleijn